Coordinating calendars with people to find a time to meet can be difficult when they’re outside your company’s calendaring system. Or maybe you don’t have a corporate calendaring solution?
There are two tools I frequently use when I’m arranging meetings with people.
- agreeAdate is a web service that allows a user to pick several possible times for a meeting and then send out a URL to people that allows them to mark the meeting times that work best for them. There is a charge if you want over 20 people to be able to respond, but that limit hasn’t been a problem for me. A paid account also removes the ads from the site.
- Doodle is a service that shows the free/busy time from a person’s calendar and allows an internet user (anyone) to see when a Doodle user might be available for an appointment. For me, this got a lot more useful when I was able to create some PowerShell scripts that combined all my calendar appointments into a single file, and then I sync that file with Doodle. Now, when you view http://doodle.com/tonysebion, you see appointments that are on any of my calendars and not just one. I’ll publish my scripts I use for this in a separate blog post coming up soon.
Are there any tools that you find useful to pick a meeting time or publish your availability? Or what makes these tasks more complicated for you where these tools won’t work?